Purchase Management
The Purchase Module in Perfetto ERP helps manufacturing businesses plan, control, and optimize purchasing decisions — not just record purchase orders.
It actively prevents cost overruns, quantity mismatches, and supplier-related losses by using data-driven checks, approvals, and dashboards.
What Problems It Solves
- Paying higher prices without visibility
- Ordering excess material beyond requirement
- Missing debit notes for shortages and rejections
- Poor insight into vendor performance
- Manual follow-ups and Excel-based tracking
Core Purchase Capabilities
Purchase Order Management
- Create and track purchase orders
- Monitor pending, partial, and completed POs
- Control price, quantity, and delivery schedules
Smart Price Control & Alerts
- System compares PO rate with average of last 5 purchases
- Alerts user if the price is higher than historical average
- Helps prevent unintentional price increases
- Business Value
- Prevents cost leakage and improves purchase negotiations.
Indent-Based Quantity Control
- Purchase Orders linked to approved indents
- Automatic escalation for approval if PO quantity exceeds indent quantity
- Maintains strict material planning discipline
- Business Value
- Avoids excess inventory and uncontrolled purchases.
Vendor & Rate Management
- Vendor master management
- Supplier-wise pricing and rate contracts
- Quote comparison and approval workflows
Sub-Contracting Management
- Issue material to job workers
- Track subcontracted work and returns
- Monitor consumption, wastage, and balances
Goods Receipt (GRN)
- GRN creation against purchase orders
- Quantity, weight, and quality verification
- Automatic stock and accounts update
Weighbridge & Gate Control
- Integration with weighbridge for weight-based materials
- Gate entry and gate exit tracking
- Prevention of quantity and weight mismatches
Debit Note Tracking Dashboard
- Dashboard for shortages and rejected material
- Tracks debit notes to be booked against vendors
- Ensures no financial loss due to missed claims
- Business Value
- Converts operational losses into recoverable vendor claims.
Vendor Performance Analysis
- Vendor-wise price trends
- Delivery performance analysis
- Quality rejection and shortage history
- Purchase value and dependency analysis
- Business Value
- Helps select the right vendors based on data, not assumptions.
Business Value Summary
- Stronger purchase cost control
- Better alignment with material planning (MRP & indents)
- Reduced inventory excess and shortages
- Improved vendor accountability
- Higher purchasing efficiency and transparency
Smart purchase controls that reduce costs, prevent losses, and improve vendor performance.
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